email-week-four.md

Email - Week 4

Hi All,

This is your email to start week 4 of your internship. Now we are expecting you to understand the high-level problem.

WARNING: Do you have a problem? Please read this first

Many students ask their supervisor questions that could be easily solved within the team. Please read this to find out when and how to send an email to your supervisor to ask a question.

Goals for the week

1. Draw up the high-level problem on the whiteboard in front of your supervisor(s). They will ask you questions to see how well you know WHY the problem exists and WHY it causes researchers problems.
2. If you pass, you will get permission to reach out to stakeholders and SMEs to setup a time to meet them in week 5. You will be provided with emails and asked to reach out to them to organise a time and day for the next week or two to meet with them. As part of this email, you will need to write down some questions to give them an idea of what you are going to ask them.

You can see the full list in the key milestones and onboarding emails page.

Key things to do before for your regular weekly project meeting

1. Please meet as a team before the meeting without your supervisors to ensure you as a team of students are all on the same page
2. Please send a weekly email update 24 hours before the meeting with:

• what each student has done,
• write down any questions you have for the meeting to use as an agenda,
• provide a link to the wiki, and
• provide a link to the technical notes in Sharepoint

3. Remember to ask to record the meeting to more easily keep notes if needed
4. Document the action items and make sure they are in the weekly email update for next week

Onboarding documentation

Please read through the onboarding document as this will help you ease your way into WEHI.

Here are a few things you can do:

• You can look at the storage and compute options available at WEHI.
• You can read about the top 5 mistakes that students make
• You can also have a look at the FAQ
• You can learn how to handle a complex and ambiguous project
• You can review your project and look at the available documentation
• You can also use this internship as an opportunity to network

If you have any questions or need further clarification regarding the internship program or the onboarding document, please feel free to reach out to me after you have looked through these documents. We are here to assist you and provide any necessary support.

We are looking forward to working with you and wish you a rewarding and successful internship experience.

Regards,

Rowland Mosbergen