GL Distribution
General Ledger Distribution
Help
If the account combination criteria of the Distribution is met, the posting to the account combination is replaced by the account combinations of the distribution lines. The distribution is a one-step operation based on the percentage of the lines.
Window Type
Maintain
The Sales Transaction checkbox indicates if this item is a Sales Transaction.
Tabs
Distribution
Description
General Ledger Distribution
Help
If the account combination criteria of the Distribution is met, the posting to the account combination is replaced by the account combinations of the distribution lines.
The distribution is prorated based on the percentage of the lines. If the total percent is less then 100 and one line is 0 (null), it gets the remainder. If there is no line with 0, any rounding is adjusted in the line with the biggest amount.
If not selected, the user cannot create a new Record. This is automatically disabled, if the Tab is Read Only.
Fields
Client
Description Client/Tenant for this installation. Help A Client is a company or a legal entity. You cannot share data between Clients. Tenant is a synonym for Client.
Organization
Description Organizational entity within client Help An organization is a unit of your client or legal entity - examples are store, department. You can share data between organizations.
Name
Description Alphanumeric identifier of the entity Help The name of an entity (record) is used as an default search option in addition to the search key. The name is up to 60 characters in length.
Description
Description Optional short description of the record Help A description is limited to 255 characters.
Comment/Help
Description Comment or Hint Help The Help field contains a hint, comment or help about the use of this item.
Active
Description The record is active in the system Help There are two methods of making records unavailable in the system: One is to delete the record, the other is to de-activate the record. A de-activated record is not available for selection, but available for reports. There are two reasons for de-activating and not deleting records: (1) The system requires the record for audit purposes. (2) The record is referenced by other records. E.g., you cannot delete a Business Partner, if there are invoices for this partner record existing. You de-activate the Business Partner and prevent that this record is used for future entries.
Accounting Schema
Description Rules for accounting Help An Accounting Schema defines the rules used in accounting such as costing method, currency and calendar
Create Reversal
Description Indicates that reversal movement will be created, if disabled the original movement will be deleted.
Posting Type
Description The type of posted amount for the transaction Help The Posting Type indicates the type of amount (Actual, Budget, Reservation, Commitment, Statistical) the transaction.
Document Type
Description Document type or rules Help The Document Type determines document sequence and processing rules
Valid from
Description Valid from including this date (first day) Help The Valid From date indicates the first day of a date range
Valid to
Description Valid to including this date (last day) Help The Valid To date indicates the last day of a date range
Any Organization
Description Match any value of the Organization segment Help If selected, any value of the account segment will match. If not selected, but no value of the accounting segment is selected, the matched value must be null (i.e. not defined).
Organization
Description Organizational entity within client Help An organization is a unit of your client or legal entity - examples are store, department.
Any Account
Description Match any value of the Account segment Help If selected, any value of the account segment will match. If not selected, but no value of the accounting segment is selected, the matched value must be null (i.e. not defined).
Account
Description Account used Help The (natural) account used
Any Activity
Description Match any value of the Activity segment Help If selected, any value of the account segment will match. If not selected, but no value of the accounting segment is selected, the matched value must be null (i.e. not defined).
Activity
Description Business Activity Help Activities indicate tasks that are performed and used to utilize Activity based Costing
Any Product
Description Match any value of the Product segment Help If selected, any value of the account segment will match. If not selected, but no value of the accounting segment is selected, the matched value must be null (i.e. not defined).
Product
Description Product, Service, Item Help Identifies an item which is either purchased or sold in this organization.
Any Bus.Partner
Description Match any value of the Business Partner segment Help If selected, any value of the account segment will match. If not selected, but no value of the accounting segment is selected, the matched value must be null (i.e. not defined).
Business Partner
Description Identifies a Business Partner Help A Business Partner is anyone with whom you transact. This can include Vendor, Customer, Employee or Salesperson
Any Project
Description Match any value of the Project segment Help If selected, any value of the account segment will match. If not selected, but no value of the accounting segment is selected, the matched value must be null (i.e. not defined).
Project
Description Financial Project Help A Project allows you to track and control internal or external activities.
Any Campaign
Description Match any value of the Campaign segment Help If selected, any value of the account segment will match. If not selected, but no value of the accounting segment is selected, the matched value must be null (i.e. not defined).
Campaign
Description Marketing Campaign Help The Campaign defines a unique marketing program. Projects can be associated with a pre defined Marketing Campaign. You can then report based on a specific Campaign.
Any Location From
Description Match any value of the Location From segment Help If selected, any value of the account segment will match. If not selected, but no value of the accounting segment is selected, the matched value must be null (i.e. not defined).
Location From
Description Location that inventory was moved from Help The Location From indicates the location that a product was moved from.
Any Location To
Description Match any value of the Location To segment Help If selected, any value of the account segment will match. If not selected, but no value of the accounting segment is selected, the matched value must be null (i.e. not defined).
Location To
Description Location that inventory was moved to Help The Location To indicates the location that a product was moved to.
Any Sales Region
Description Match any value of the Sales Region segment Help If selected, any value of the account segment will match. If not selected, but no value of the accounting segment is selected, the matched value must be null (i.e. not defined).
Sales Region
Description Sales coverage region Help The Sales Region indicates a specific area of sales coverage.
Any Trx Organization
Description Match any value of the Transaction Organization segment Help If selected, any value of the account segment will match. If not selected, but no value of the accounting segment is selected, the matched value must be null (i.e. not defined).
Trx Organization
Description Performing or initiating organization Help The organization which performs or initiates this transaction (for another organization). The owning Organization may not be the transaction organization in a service bureau environment, with centralized services, and inter-organization transactions.
Any User 1
Description Match any value of the User 1 segment Help If selected, any value of the account segment will match. If not selected, but no value of the accounting segment is selected, the matched value must be null (i.e. not defined).
User List 1
Description User defined list element #1 Help The user defined element displays the optional elements that have been defined for this account combination.
Any User 2
Description Match any value of the User 2 segment Help If selected, any value of the account segment will match. If not selected, but no value of the accounting segment is selected, the matched value must be null (i.e. not defined).
User List 2
Description User defined list element #2 Help The user defined element displays the optional elements that have been defined for this account combination.
Any User 3
Description Match any value of the User 3 segment Help If selected, any value of the account segment will match. If not selected, but no value of the accounting segment is selected, the matched value must be null (i.e. not defined).
User List 3
Description User defined list element #3 Help The user defined element displays the optional elements that have been defined for this account combination.
Any User 4
Description Match any value of the User 4 segment Help If selected, any value of the account segment will match. If not selected, but no value of the accounting segment is selected, the matched value must be null (i.e. not defined).
User List 4
Description User defined list element #4 Help The user defined element displays the optional elements that have been defined for this account combination.
Total Percent
Description Sum of the Percent details
Valid
Description Element is valid Help The element passed the validation check
GL Distribution Copy From
Description Copy from GL Distribution to other GL Distribution.
Verify
Description Verify GL Distribution
Line
Description General Ledger Distribution Target Line Help If the account combination criteria of the Distribution is met, the posting to the account combination is replaced by the account combinations of the distribution lines. The distribution is prorated based on the perecent value of the lines. A Percent value of 0 (null) indicates the remainder to 100. There can only be one line with 0 percent.
If not selected, the user cannot create a new Record. This is automatically disabled, if the Tab is Read Only.
Fields
Client
Description Client/Tenant for this installation. Help A Client is a company or a legal entity. You cannot share data between Clients. Tenant is a synonym for Client.
Organization
Description Organizational entity within client Help An organization is a unit of your client or legal entity - examples are store, department. You can share data between organizations.
GL Distribution
Description General Ledger Distribution Help If the account combination criteria of the Distribution is met, the posting to the account combination is replaced by the account combinations of the distribution lines. The distribution is prorated based on the ratio of the lines. The distribution must be valid to be used.
Line No
Description Unique line for this document Help Indicates the unique line for a document. It will also control the display order of the lines within a document.
Active
Description The record is active in the system Help There are two methods of making records unavailable in the system: One is to delete the record, the other is to de-activate the record. A de-activated record is not available for selection, but available for reports. There are two reasons for de-activating and not deleting records: (1) The system requires the record for audit purposes. (2) The record is referenced by other records. E.g., you cannot delete a Business Partner, if there are invoices for this partner record existing. You de-activate the Business Partner and prevent that this record is used for future entries.
Description
Description Optional short description of the record Help A description is limited to 255 characters.
Percent
Description Percentage Help The Percent indicates the percentage used.
Accounted Debit
Description Accounted Debit Amount Help The Account Debit Amount indicates the transaction amount converted to this organization's accounting currency
Accounted Credit
Description Accounted Credit Amount Help The Account Credit Amount indicates the transaction amount converted to this organization's accounting currency
Invert Account Sign
Description Enable invert account sign when a GL Distribution rule applied Help *for instance:
Original:
Debit Expense 1000 Credit Account Payable 1000
Result :
Debit Account Payable 1000 Credit Expense 1000*
Overwrite Posting Type
Description Overwrite the posting type with the value specified Help If not overwritten, the value of the original account combination is used. If selected, but not specified, the segment is set to null.
Posting Type
Description The type of posted amount for the transaction Help The Posting Type indicates the type of amount (Actual, Budget, Reservation, Commitment, Statistical) the transaction.
Overwrite Organization
Description Overwrite the account segment Organization with the value specified Help If not overwritten, the value of the original account combination is used. If selected, but not specified, the segment is set to null.
Organization
Description Organizational entity within client Help An organization is a unit of your client or legal entity - examples are store, department.
Overwrite Account
Description Overwrite the account segment Account with the value specified Help If not overwritten, the value of the original account combination is used. If selected, but not specified, the segment is set to null.
Account
Description Account used Help The (natural) account used
Overwrite Activity
Description Overwrite the account segment Activity with the value specified Help If not overwritten, the value of the original account combination is used. If selected, but not specified, the segment is set to null.
Activity
Description Business Activity Help Activities indicate tasks that are performed and used to utilize Activity based Costing
Overwrite Product
Description Overwrite the account segment Product with the value specified Help If not overwritten, the value of the original account combination is used. If selected, but not specified, the segment is set to null.
Product
Description Product, Service, Item Help Identifies an item which is either purchased or sold in this organization.
Overwrite Bus.Partner
Description Overwrite the account segment Business Partner with the value specified Help If not overwritten, the value of the original account combination is used. If selected, but not specified, the segment is set to null.
Business Partner
Description Identifies a Business Partner Help A Business Partner is anyone with whom you transact. This can include Vendor, Customer, Employee or Salesperson
Overwrite Project
Description Overwrite the account segment Project with the value specified Help If not overwritten, the value of the original account combination is used. If selected, but not specified, the segment is set to null.
Project
Description Financial Project Help A Project allows you to track and control internal or external activities.
Overwrite Campaign
Description Overwrite the account segment Campaign with the value specified Help If not overwritten, the value of the original account combination is used. If selected, but not specified, the segment is set to null.
Campaign
Description Marketing Campaign Help The Campaign defines a unique marketing program. Projects can be associated with a pre defined Marketing Campaign. You can then report based on a specific Campaign.
Overwrite Location From
Description Overwrite the account segment Location From with the value specified Help If not overwritten, the value of the original account combination is used. If selected, but not specified, the segment is set to null.
Location From
Description Location that inventory was moved from Help The Location From indicates the location that a product was moved from.
Overwrite Location To
Description Overwrite the account segment Location From with the value specified Help If not overwritten, the value of the original account combination is used. If selected, but not specified, the segment is set to null.
Location To
Description Location that inventory was moved to Help The Location To indicates the location that a product was moved to.
Overwrite Sales Region
Description Overwrite the account segment Sales Region with the value specified Help If not overwritten, the value of the original account combination is used. If selected, but not specified, the segment is set to null.
Sales Region
Description Sales coverage region Help The Sales Region indicates a specific area of sales coverage.
Overwrite Trx Organuzation
Description Overwrite the account segment Transaction Organization with the value specified Help If not overwritten, the value of the original account combination is used. If selected, but not specified, the segment is set to null.
Overwrite User1
Description Overwrite the account segment User 1 with the value specified Help If not overwritten, the value of the original account combination is used. If selected, but not specified, the segment is set to null.
User List 1
Description User defined list element #1 Help The user defined element displays the optional elements that have been defined for this account combination.
Overwrite User2
Description Overwrite the account segment User 2 with the value specified Help If not overwritten, the value of the original account combination is used. If selected, but not specified, the segment is set to null.
User List 2
Description User defined list element #2 Help The user defined element displays the optional elements that have been defined for this account combination.
Overwrite User3
Description Overwrite the account segment User 3 with the value specified Help If not overwritten, the value of the original account combination is used. If selected, but not specified, the segment is set to null.
User List 3
Description User defined list element #3 Help The user defined element displays the optional elements that have been defined for this account combination.
Overwrite User4
Description Overwrite the account segment User 4 with the value specified Help If not overwritten, the value of the original account combination is used. If selected, but not specified, the segment is set to null.
User List 4
Description User defined list element #4 Help The user defined element displays the optional elements that have been defined for this account combination.