Invoice (Customer)
Customer Invoice Entry
Help
The Customer Invoice Window allows you to display and enter invoices for a customer. Invoices can also be generated from Sales Orders or Delivery documents.
Window Type
Transaction
The Sales Transaction checkbox indicates if this item is a Sales Transaction.
Tabs
Invoice
Description Customer Invoice Help The Invoice Tab defines the parameters of an Invoice generated for a Business Partner. It constitutes an accounts receivable.
The Single Row Layout checkbox indicates if the default display type for this window is a single row as opposed to multi row.
If not selected, the user cannot create a new Record. This is automatically disabled, if the Tab is Read Only.
Fields
Client
Description Client/Tenant for this installation. Help A Client is a company or a legal entity. You cannot share data between Clients. Tenant is a synonym for Client.
Organization
Description Organizational entity within client Help An organization is a unit of your client or legal entity - examples are store, department. You can share data between organizations.
Order
Description Order Help The Order is a control document. The Order is complete when the quantity ordered is the same as the quantity shipped and invoiced. When you close an order, unshipped (backordered) quantities are cancelled.
Date Ordered
Description Date of Order Help Indicates the Date an item was ordered.
Document No
Description Document sequence number of the document Help *The document number is usually automatically generated by the system and determined by the document type of the document. If the document is not saved, the preliminary number is displayed in "<>".
If the document type of your document has no automatic document sequence defined, the field is empty if you create a new document. This is for documents which usually have an external number (like vendor invoice). If you leave the field empty, the system will generate a document number for you. The document sequence used for this fallback number is defined in the "Maintain Sequence" window with the name "DocumentNo_", where TableName is the actual name of the table (e.g. C_Order).*
Order Reference
Description Transaction Reference Number (Sales Order, Purchase Order) of your Business Partner Help The business partner order reference is the order reference for this specific transaction; Often Purchase Order numbers are given to print on Invoices for easier reference. A standard number can be defined in the Business Partner (Customer) window.
Description
Description Optional short description of the record Help A description is limited to 255 characters.
Target Document Type
Description Target document type for conversing documents Help You can convert document types (e.g. from Offer to Order or Invoice). The conversion is then reflected in the current type. This processing is initiated by selecting the appropriate Document Action.
Self-Service
Description This is a Self-Service entry or this entry can be changed via Self-Service Help Self-Service allows users to enter data or update their data. The flag indicates, that this record was entered or created via Self-Service or that the user can change it via the Self-Service functionality.
Date Invoiced
Description Date printed on Invoice Help The Date Invoice indicates the date printed on the invoice.
Account Date
Description Accounting Date Help The Accounting Date indicates the date to be used on the General Ledger account entries generated from this document. It is also used for any currency conversion.
Business Partner
Description Identifies a Business Partner Help A Business Partner is anyone with whom you transact. This can include Vendor, Customer, Employee or Salesperson
Partner Location
Description Identifies the (ship to) address for this Business Partner Help The Partner address indicates the location of a Business Partner
User/Contact
Description User within the system - Internal or Business Partner Contact Help The User identifies a unique user in the system. This could be an internal user or a business partner contact
Price List
Description Unique identifier of a Price List Help Price Lists are used to determine the pricing, margin and cost of items purchased or sold.
Currency
Description The Currency for this record Help Indicates the Currency to be used when processing or reporting on this record
Currency Type
Description Currency Conversion Rate Type Help The Currency Conversion Rate Type lets you define different type of rates, e.g. Spot, Corporate and/or Sell/Buy rates.
Sales Representative
Description Sales Representative or Company Agent Help The Sales Representative indicates the Sales Rep for this Region. Any Sales Rep must be a valid internal user.
Discount Printed
Description Print Discount on Invoice and Order Help The Discount Printed Checkbox indicates if the discount will be printed on the document.
Charge
Description Additional document charges Help The Charge indicates a type of Charge (Handling, Shipping, Restocking)
Charge amount
Description Charge Amount Help The Charge Amount indicates the amount for an additional charge.
Payment Rule
Description How you pay the invoice Help The Payment Rule indicates the method of invoice payment.
Payment Term
Description The terms of Payment (timing, discount) Help Payment Terms identify the method and timing of payment.
Project
Description Financial Project Help A Project allows you to track and control internal or external activities.
Activity
Description Business Activity Help Activities indicate tasks that are performed and used to utilize Activity based Costing
Campaign
Description Marketing Campaign Help The Campaign defines a unique marketing program. Projects can be associated with a pre defined Marketing Campaign. You can then report based on a specific Campaign.
Trx Organization
Description Performing or initiating organization Help The organization which performs or initiates this transaction (for another organization). The owning Organization may not be the transaction organization in a service bureau environment, with centralized services, and inter-organization transactions.
User List 1
Description User defined list element #1 Help The user defined element displays the optional elements that have been defined for this account combination.
User List 2
Description User defined list element #2 Help The user defined element displays the optional elements that have been defined for this account combination.
User List 3
Description User defined list element #3 Help The user defined element displays the optional elements that have been defined for this account combination.
User List 4
Description User defined list element #4 Help The user defined element displays the optional elements that have been defined for this account combination.
Total Lines
Description Total of all document lines Help The Total amount displays the total of all lines in document currency
Grand Total
Description Total amount of document Help The Grand Total displays the total amount including Tax and Freight in document currency
Document Status
Description The current status of the document Help The Document Status indicates the status of a document at this time. If you want to change the document status, use the Document Action field
Document Type
Description Document type or rules Help The Document Type determines document sequence and processing rules
Pay Schedule valid
Description Is the Payment Schedule is valid Help Payment Schedules allow to have multiple due dates.
In Dispute
Description Document is in dispute Help The document is in dispute. Use Requests to track details.
Copy Lines
Description Copy Lines from other Invoice
Process Invoice
Posted
Description Posting status Help The Posted field indicates the status of the Generation of General Ledger Accounting Lines
Paid
Description The document is paid
Collection Status
Description Invoice Collection Status Help Status of the invoice collection process
Dunning Grace Date
Dunning Level
Invoice Line
Description Customer Invoice Line Help The Invoice Line Tab defines the individual items or charges on an Invoice.
The Single Row Layout checkbox indicates if the default display type for this window is a single row as opposed to multi row.
If not selected, the user cannot create a new Record. This is automatically disabled, if the Tab is Read Only.
Fields
Client
Description Client/Tenant for this installation. Help A Client is a company or a legal entity. You cannot share data between Clients. Tenant is a synonym for Client.
Organization
Description Organizational entity within client Help An organization is a unit of your client or legal entity - examples are store, department. You can share data between organizations.
Invoice
Description Invoice Identifier Help The Invoice Document.
Line No
Description Unique line for this document Help Indicates the unique line for a document. It will also control the display order of the lines within a document.
Shipment/Receipt Line
Description Line on Shipment or Receipt document Help The Shipment/Receipt Line indicates a unique line in a Shipment/Receipt document
Product
Description Product, Service, Item Help Identifies an item which is either purchased or sold in this organization.
Charge
Description Additional document charges Help The Charge indicates a type of Charge (Handling, Shipping, Restocking)
Attribute Set Instance
Description Product Attribute Set Instance Help The values of the actual Product Attribute Instances. The product level attributes are defined on Product level.
Resource Assignment
Description Resource Assignment
Description
Description Optional short description of the record Help A description is limited to 255 characters.
Quantity
Description The Quantity Entered is based on the selected UoM Help The Quantity Entered is converted to base product UoM quantity
UOM
Description Unit of Measure Help The UOM defines a unique non monetary Unit of Measure
Quantity Invoiced
Description Invoiced Quantity Help The Invoiced Quantity indicates the quantity of a product that have been invoiced.
Price
Description Price Entered - the price based on the selected/base UoM Help The price entered is converted to the actual price based on the UoM conversion
Unit Price
Description Actual Price Help The Actual or Unit Price indicates the Price for a product in source currency.
List Price
Description List Price Help The List Price is the official List Price in the document currency.
Tax
Description Tax identifier Help The Tax indicates the type of tax used in document line.
Project
Description Financial Project Help A Project allows you to track and control internal or external activities.
Activity
Description Business Activity Help Activities indicate tasks that are performed and used to utilize Activity based Costing
Project Phase
Description Phase of a Project
Project Task
Description Actual Project Task in a Phase Help A Project Task in a Project Phase represents the actual work.
Campaign
Description Marketing Campaign Help The Campaign defines a unique marketing program. Projects can be associated with a pre defined Marketing Campaign. You can then report based on a specific Campaign.
Trx Organization
Description Performing or initiating organization Help The organization which performs or initiates this transaction (for another organization). The owning Organization may not be the transaction organization in a service bureau environment, with centralized services, and inter-organization transactions.
User List 1
Description User defined list element #1 Help The user defined element displays the optional elements that have been defined for this account combination.
User List 2
Description User defined list element #2 Help The user defined element displays the optional elements that have been defined for this account combination.
User List 3
Description User defined list element #3 Help The user defined element displays the optional elements that have been defined for this account combination.
User List 4
Description User defined list element #4 Help The user defined element displays the optional elements that have been defined for this account combination.
Fixed Asset
Description Fixed Asset used internally or by customers Help A Fixed Asset is either created by purchasing or by delivering a product. A Fixed Asset can be used internally or be a customer Fixed Asset.
Line Amount
Description Line Extended Amount (Quantity * Actual Price) without Freight and Charges Help Indicates the extended line amount based on the quantity and the actual price. Any additional charges or freight are not included. The Amount may or may not include tax. If the price list is inclusive tax, the line amount is the same as the line total.
Description Only
Description if true, the line is just description and no transaction Help If a line is Description Only, e.g. Product Inventory is not corrected. No accounting transactions are created and the amount or totals are not included in the document. This for including descriptional detail lines, e.g. for an Work Order.
Printed
Description Indicates if this document / line is printed Help The Printed checkbox indicates if this document or line will included when printing.
Invoice Tax
Description Customer Invoice Tax Help The Invoice Tax Tab displays the total tax due based on the Invoice Lines.
The Read Only indicates that this field may only be Read. It may not be updated.
Fields
Client
Description Client/Tenant for this installation. Help A Client is a company or a legal entity. You cannot share data between Clients. Tenant is a synonym for Client.
Organization
Description Organizational entity within client Help An organization is a unit of your client or legal entity - examples are store, department. You can share data between organizations.
Invoice
Description Invoice Identifier Help The Invoice Document.
Tax
Description Tax identifier Help The Tax indicates the type of tax used in document line.
Tax Amount
Description Tax Amount for a document Help The Tax Amount displays the total tax amount for a document.
Tax base Amount
Description Base for calculating the tax amount Help The Tax Base Amount indicates the base amount used for calculating the tax amount.
Price includes Tax
Description Tax is included in the price Help The Tax Included checkbox indicates if the prices include tax. This is also known as the gross price.
Payment Schedule
Description Invoice Payment Schedule
The Single Row Layout checkbox indicates if the default display type for this window is a single row as opposed to multi row.
If not selected, the user cannot create a new Record. This is automatically disabled, if the Tab is Read Only.
Fields
Client
Description Client/Tenant for this installation. Help A Client is a company or a legal entity. You cannot share data between Clients. Tenant is a synonym for Client.
Organization
Description Organizational entity within client Help An organization is a unit of your client or legal entity - examples are store, department. You can share data between organizations.
Invoice
Description Invoice Identifier Help The Invoice Document.
Payment Schedule
Description Payment Schedule Template Help Information when parts of the payment are due
Active
Description The record is active in the system Help There are two methods of making records unavailable in the system: One is to delete the record, the other is to de-activate the record. A de-activated record is not available for selection, but available for reports. There are two reasons for de-activating and not deleting records: (1) The system requires the record for audit purposes. (2) The record is referenced by other records. E.g., you cannot delete a Business Partner, if there are invoices for this partner record existing. You de-activate the Business Partner and prevent that this record is used for future entries.
Due Date
Description Date when the payment is due Help Date when the payment is due without deductions or discount
Amount due
Description Amount of the payment due Help Full amount of the payment due
Discount Date
Description Last Date for payments with discount Help Last Date where a deduction of the payment discount is allowed
Discount Amount
Description Calculated amount of discount Help The Discount Amount indicates the discount amount for a document or line.
Validate
Description Validate Payment Schedule
Valid
Description Element is valid Help The element passed the validation check
Allocation
Description Allocation of the Invoice to Payments or Cash
The tab with advanced functionality is only displayed, if enabled in Tools>Preference.
The Read Only indicates that this field may only be Read. It may not be updated.
Fields
Client
Description Client/Tenant for this installation. Help A Client is a company or a legal entity. You cannot share data between Clients. Tenant is a synonym for Client.
Organization
Description Organizational entity within client Help An organization is a unit of your client or legal entity - examples are store, department. You can share data between organizations.
Invoice
Description Invoice Identifier Help The Invoice Document.
Allocation
Description Payment allocation
Transaction Date
Description Transaction Date Help The Transaction Date indicates the date of the transaction.
Payment
Description Payment identifier Help The Payment is a unique identifier of this payment.
Cash Journal Line
Description Cash Journal Line Help The Cash Journal Line indicates a unique line in a cash journal.
Amount
Description Amount in a defined currency Help The Amount indicates the amount for this document line.
Discount Amount
Description Calculated amount of discount Help The Discount Amount indicates the discount amount for a document or line.
Write-off Amount
Description Amount to write-off Help The Write Off Amount indicates the amount to be written off as uncollectible.
Over/Under Payment
Description Over-Payment (unallocated) or Under-Payment (partial payment) Amount Help Overpayments (negative) are unallocated amounts and allow you to receive money for more than the particular invoice. Underpayments (positive) is a partial payment for the invoice. You do not write off the unpaid amount.