2025 Q1 Event - Logistics - Check-in

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See our earlier Logistics - Check-in issues for past notes and context.

Tasks (At the Event Venue)

• Setup a check-in table with pre-printed name tags (Jim will bring name tags)
• Setup extra, blank name tag sheets and colored marker. Be sure the markers don’t bleed through to the surface below.
• Setup the three small HackGreenville "neons" with extension cord (located in OW on top of the book shelf)
• Load digital schedule / sponsor graphic and connect it to the kitchen TV (computer w/ HDMI required - Jim can bring one if needed)
• Setup any directional signage, doorbells, etc at check-in and entrances.
  • Don’t put tape on any wall surfaces that may be damaged when the tape is removed
  • Put the doorbell buttons on the deck entrances low enough that someone in a wheelchair can see and press the button
• Assign someone as a greeter / door opener for the parking deck entrances since they can’t be unlocked besides when someone inside triggers the door to open
• Assign volunteer greeter(s) to monitor the lobby and let the guests into the elevator from 6:00 PM - 6:05 PM
• Assign temporary key fobs to any lobby greeters, or other volunteers who may need one
• Hang restroom, guest Wi-Fi, or any other directional signage. Try to put tape on the back of any signs that we might want to reuse for future events.
• Mark or highlight the attendance as people arrive
• Write walk-in attendees info, if they are willing to share, and encourage them to join the Meetup Group or RSVP on their phone
• Security
  • Before the event starts, give any security guards a heads-up to expect guests
  • Offer the security guard food
  • Confirm with security guard if they will be at the desk after 6 PM. If not, confirm that it's alright to but a sign on the front door directing guests to the parking deck entrance