Co-authors should be optionally emailed upon submission acceptance

[alainna]

Is your feature request related to a problem? Please describe.

As a submitting author to a Janeway journal or repository/preprint server, I would like my co-authors to be notified when a submission has been accepted to the journal/repository.

As a journal or repository manager, I would like to enable submitting authors to opt into sending article acceptance notifications to co-authors with valid email addresses, similar to other journal platforms.

Describe the solution you'd like

Add a new toggle setting at the journal or repository level: email co-authors upon acceptance. This option should enable a new email template, eg, "Co-author acceptance email" (journal) "Co-author publication email" (repository).

When the setting is toggled, submitting authors should new a new option on the authors page: email co-authors upon acceptance. The submitting author's selection should be visible on the summary page they see prior to submission.

When the article is accepted, co-authors should receive an email which a) informs them that their article has been accepted (journal) / published (repository), and b) that they are receiving the email because their submitting author opted into mailing co-authors upon acceptance.

The email could also be used to do other things, e.g. a) invite co-author to connect their ORCID iD (activate their account, connect to frozen author record, etc), b) invite co-author to confirm their name and affiliation display.

[alainna]

@joemull @everreau One of the preprint servers have proposed that co-authors all be notified upon a preprint being accepted. It seems like this would be something that journals might like to have as well (eg as a journal-level toggle settings). Perhaps this could be a way of getting frozen author ORCID iDs into journal articles?

a) co-authors would only be bothered after the submission's acceptance -- no need to bother about an article that may not be published
b) journal co-authors would be invited to confirm their name and affiliation data in the submission/frozen author record prior to proofing
c) repository co-authors could be invited to activate their Janeway account and confirm their affiliation data on the preprint/object

Thoughts?

[joemull]

Maybe so @alainna. I like the idea of not bothering co-authors unless their paper is accepted. But for the journals side at least, I think it would have to happen no later than the review stage. A couple of reasons:

• Some journals like to use the new "conditional accept" option to prompt authors to touch up cosmetic things like formatting requirements. I suppose if full author metadata is part of their requirements, they could use this option and prompt authors to confirm their records and add ORCIDs, and then fully accept the article when the metadata is full.
• If we ever allow editors to require ORCID for all authors (as described in Mandatory ORCID on Registration Form #2655 (comment)), then we probably do not want the article to get past review without this.