Microgrants and stipends reforms

src/posts/microgrants.md

@@ -21,18 +21,33 @@ Here's a list of examples:
 - **Write for media**, e.g. write an opinion piece for a national newspaper
 - **Set up a new organization** that aligns with our mission
 
-## Limitations
-
-- Do note that since we are a charity, we cannot provide a salary through this program.
-- Your project and its benefits to society should stand on its own - it is not a project for the benefit of PauseAI.
-- If you're planning on growing the PauseAI community by doing typical volunteer work, consider applying for a [volunteer stipend](/volunteer-stipends) instead.
-
-## The process
-
-- Describe your project in the `#💪projects` channel on our Discord server. Tell about the idea, what you want to do, where you want help and what amount of money you need. Mention `@microgrants` to notify the microgrants team!
-- Fill in the [MicroGrants Template](https://docs.google.com/document/d/1oPXezImarCY7MCYaT-lJb-uLNbbQ76O1FYNr-WTS6hI/edit?usp=sharing) and send it to [[email protected]](mailto:[email protected]).
-- We reach out to you. Either a) we give an OK right away, b) we want to see some changes/questions answered or c) give you a no.
-- Be sure to do this at least one month before you need the funds. Give us some time to discuss this in the team, give feedback or ask for clarification. Especially if the request is on the higher side.
-- We'll send you a Memorandum of Understanding (MoU) that you need to sign.
-- Get to work!
-- Tell us when you're done, and we'll send you the grant. If you need the money upfront, we can discuss that option, but it should not be the default.
+## Criteria and rules
+
+1. Purpose and scope
+   1. Microgrants are one-off individual grants made from PauseAI Global’s budget.
+   2. They are used to cover the cost of resources and project investments.
+   3. They do not cover volunteer time or salaries. Our [volunteer stipend](/volunteer-stipends) system exists for this purpose.
+   4. Projects seeking microgrants must directly relate to PauseAI Global [Mission](/proposal), [Strategy](/theory-of-change) and Activities.
+2. Eligibility requirements
+   1. Applicants must have joined PauseAI via the official Global [webform](/join) and signed the volunteer agreement, before applying.
+   2. Preference will be given to volunteers with a demonstrated history of PauseAI contributions.
+   3. Applicants who have previously received a microgrant cannot receive a second microgrant if the deliverables of the previous were not completed and reported.
+   4. Chapter applications will require a signed Memorandum of Understanding.
+3. Process and Timeline
+   1. The form must be completed.
+   2. Payment timing:
+      1. Preferred - reimbursement following receiving the final completion form (and receipts).
+      2. Advance payment is possible but requires greater notice.
+   3. Leadership team may reach out for a call if application lacks clarity.
+   4. Organizing Director and CEO (with leadership team consultation) make final decisions on allocation.
+4. Strategic allocation
+   1. Typically microgrants should be under 2000 EUR.
+   2. Decisions made by leadership should align with the overall strategy and therefore funds may not be divided equitably across chapters.
+   3. Decisions will always be made subject to available funds and organizational priorities.
+5. Accountability
+   1. Within one month of project completion, the successful recipient must submit receipts and reporting.
+   2. Failure to comply will affect eligibility for future microgrants.
+
+## Apply
+
+<iframe class="airtable-embed" src="https://airtable.com/embed/appWPTGqZmUcs3NWu/pagZEn4i6lgq9wnwh/form?layout=responsive" frameborder="0" onmousewheel="" width="100%" height="2650" style="background: transparent; border: 1px solid #ccc;"></iframe>

src/posts/volunteer-stipends.md

@@ -7,17 +7,36 @@ The PauseAI volunteer stipend program is a way to support volunteers who contrib
 It's not a salary, but it can help cover some of your costs (including your time).
 If you're planning on doing a one-off large event, or a time-bound project, consider applying for a [Microgrant](/microgrants) instead.
 
-## Conditions
+## Criteria and rules
 
-- 2100 EUR per year for an average of 8 hours a week.
-- No US citizens or residents (PauseAI US manages US volunteers)
-- Should cover your time as well as other expenses (travel, flyers, events). We are not legally allowed to reimburse additional costs.
-- Tax free in the Netherlands, but it could be that you have to pay taxes in your country of residence
-- For the complete and formal list of conditions, see [the Volunteer Stipend Agreement](https://docs.google.com/document/d/1HHgKsEj1fEpMEcYZXnZQ41tuXMLvwcbXqgrX1f2JxZc/edit)
+1. Purpose and Structure
+   1. Stipends are intended to support the ongoing volunteering activities of our volunteers who contribute regularly to PauseAI Global community work (rather than one-off projects, please instead apply to the Microgrants).
+   2. Stipends are for €175/month for an average of 8 hours per week of volunteer work, for a six month period.
+   3. The stipend covers volunteer time and expenses for things such as travel, materials or events. Any further cost reimbursement is not legally permitted.
+2. Eligibility Requirements
+   1. This stipend is only available to
+      1. Volunteers who have signed up via our PauseAI Global [webform](/join).
+      2. Volunteers who are not US citizens or residents, [PauseAI US](https://www.pauseai-us.org/) manages volunteers separately from Global
+      3. Volunteers who commit to averaging approximately 8 hours per week of volunteer work for a period of 6 months.
+   2. Preference will be given to volunteers with a demonstrated history of consistent contributions to PauseAI Global.
+3. Strategic Allocation
+   1. Stipend positions are limited by PauseAI Global’s available budget.
+   2. Allocation decisions will be made in alignment with PauseAI Global’s overall strategy.
+      1. Allocations may not be distributed evenly across regions or chapters.
+   3. Allocation priority will be given to volunteers whose work demonstrates high impact potential for the mission.
+4. Application Process
+   1. Applicants must fill out the form.
+   2. Our Global leadership team will make final decisions and inform applicants within 1 month.
+   3. Chapter-based stipends require coordination with chapter leadership and may require a signed chapter Memorandum of Understanding.
+   4. In case of approval of the application by Global leadership, applicants must sign the Stipend agreement.
+5. Terms and conditions
+   1. The stipend is tax-free in the Netherlands, but recipients are responsible for tax obligations in their country of residence.
+   2. The stipend covers all volunteer costs and PauseAI Global cannot legally provide additional expense reimbursements.
+6. Accountability and Reporting
+   1. Stipend recipients will be required to meet monthly with either the Organizing Director or the appropriate National Chapter Director, to discuss progress and goals.
+   2. Continued stipend solutions are subject to ongoing contribution and alignment with PauseAI Global priorities.
+   3. Stipends may be terminated if the stipend agreement is not honoured.
 
-## Application process
+## Apply
 
-- [Sign up](/join) as a PauseAI volunteer
-- Make sure you're on the [PauseAI Discord](https://discord.gg/X9TYc3vs7j)
-- Copy [the Volunteer Stipend Agreement](https://docs.google.com/document/d/1HHgKsEj1fEpMEcYZXnZQ41tuXMLvwcbXqgrX1f2JxZc/edit)
-- Send it to [[email protected]](mailto:[email protected])
+<iframe class="airtable-embed" src="https://airtable.com/embed/appWPTGqZmUcs3NWu/paglod3xTTBYJqnKg/form?layout=responsive" frameborder="0" onmousewheel="" width="100%" height="1965" style="background: transparent; border: 1px solid #ccc;"></iframe>