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Announce that the deadline to apply for a ballot, submit candidacy ha…
…s been extended (#559) Co-authored-by: Devin Ulibarri <[email protected]>
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| layout: post | ||
| title: "Deadline extended to November 24 to apply for a ballot and apply for candidacy" | ||
| date: 2024-11-22 | ||
| author: "Devin Ulibarri" | ||
| categories: community | ||
| --- | ||
|
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| **Sugar Labs is running an election this fall for three seats to its | ||
| board of directors. The deadline to apply for a ballot, as well as | ||
| submit candidacy for the board, is November 24. Sugar Labs community | ||
| members are encouraged to participate. By submitting an application | ||
| for a ballot you will also be considered for membership. Current | ||
| members who do not apply for a ballot will have their membership | ||
| rescinded.** | ||
|
|
||
| The deadline to apply for a ballot and apply for candidacy is fast | ||
| approaching. Extended to Sunday, the deadline to [apply for a | ||
| ballot][1] is now November 24, 2024, End of Day (EoD), Anywhere on | ||
| Earth (AoE). It is also the deadline to [submit for candidacy][2]for | ||
| the [board of directors][3]. | ||
|
|
||
| [1]: https://forms.gle/48F6h5wdV6BpSro66 | ||
| [2]: https://wiki.sugarlabs.org/go/Oversight_Board/2025-2026-candidates#Candidates | ||
| [3]: https://www.sugarlabs.org/leadership/ | ||
|
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||
| ### Eligibility to vote | ||
|
|
||
| Since we made [our initial announcement][4], one of the most | ||
| frequently asked questions has been *what determines eligibility for | ||
| participating in the election*. Participation in the election is open | ||
| to any member of Sugar Labs, and the eligibility requirements for | ||
| membership are published on | ||
| <https://wiki.sugarlabs.org/go/Sugar_Labs/Members>. The main gist, | ||
| however, is that you’ve made a contribution to Sugar Labs. According | ||
| to our definition, such a contribution “may be code, documentation, | ||
| translations, maintenance of project-wide resources, *running a Sugar | ||
| deployment*, or other non-trivial activities which benefit Sugar | ||
| Labs”. | ||
|
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||
| [4]: https://www.sugarlabs.org/community/2024/11/08/fall-board-elections-how-to-participate/ | ||
|
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| If you’ve made such a contribution to Sugar Labs, you are eligible as | ||
| a member, and, as a member, you may vote. ***Also, if you’re not a | ||
| member or unsure about your status, we still encourage you to submit | ||
| an application for a ballot.*** We will automatically begin to | ||
| determine your membership eligibility based on your publicly visible | ||
| contributions, so no other steps are necessary on your part. | ||
|
|
||
| ### Current members must vote in this election in order to maintain their membership status | ||
|
|
||
| If you are receiving this message, it may be because you are currently | ||
| considered a member of Sugar Labs according to our most recent | ||
| membership list, which may be found here: | ||
| <https://wiki.sugarlabs.org/go/Sugar_Labs/Members/List>. If you do not | ||
| apply for a ballot to vote in this election, then we will consider | ||
| your membership to be rescinded and your membership will be made | ||
| inactive. Because [our bylaws require a majority vote from members to | ||
| pass certain amendments][5] we need to ensure that our current | ||
| membership list is up-to-date with active members. Your email address | ||
| will nonetheless remain subscribed to this mailing list unless you | ||
| unsubscribe, which you may do at any time by following the | ||
| instructions at the bottom of this message. | ||
|
|
||
| [5]: https://wiki.sugarlabs.org/go/Sugar_Labs/Governance#ARTICLE_XI | ||
|
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||
| If you’ve made a contribution to Sugar Labs in the past, ***we | ||
| strongly encourage you to vote in this election to maintain your | ||
| membership status***. We thank you for your contribution, and we | ||
| encourage you to continue to participate in Sugar Labs, which is now | ||
| investing in its growth and expansion like never before. | ||
|
|
||
| If it’s been a while since you’ve made a contribution, we encourage | ||
| you to join us on our main Matrix channel at | ||
| <https://matrix.to/#/#sugar:matrix.org> and follow us on GitHub at | ||
| <https://github.com/sugarlabs/>). These two channels are currently the | ||
| most active for coordinating contributions. | ||
|
|
||
| ### Receive your ballot | ||
|
|
||
| We encourage you to vote. The application to receive your ballot, due | ||
| by the End of Day (EoD), Anywhere on Earth (AoE), November 24, 2024, | ||
| is here: <https://forms.gle/48F6h5wdV6BpSro66> | ||
|
|
||
| ### Running for a board position | ||
|
|
||
| For those of you who would like to run for a board position, you will | ||
| need to add your name and statement to the list on | ||
| <https://wiki.sugarlabs.org/go/Oversight_Board/2025-2026-candidates>. If | ||
| you need any technical assistance with the wiki, please contact | ||
| <[email protected]>. | ||
|
|
||
| Candidates should read and understand the terms of the [Sugar Labs | ||
| Inc.'s Bylaws][6], as well as any domestic and international laws | ||
| governing participation in a US-based 501(c)(3) nonprofit board. | ||
|
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||
| [6]: https://wiki.sugarlabs.org/go/Sugar_Labs/Governance | ||
|
|
||
| ### Election timeline | ||
|
|
||
| The updated timeline of the election is planned as follows, with a | ||
| deadline to receive ballot applications for the End of Day (EoD), | ||
| Anywhere on Earth (AoE), November 24, 2024, and a deadline to vote for | ||
| the end of day on December 13, 2024. | ||
|
|
||
| | Stage I | November 8 | Announcement of election date and first call for candidates. | | ||
| | :---- | :---- | :---- | | ||
| | Stage II | ~~November 22~~ November 24 | Deadline to receive [candidacy applications](https://wiki.sugarlabs.org/go/Oversight_Board/2025-2026-candidates#Candidates) and candidate bios; and deadline to receive [ballot applications](https://forms.gle/48F6h5wdV6BpSro66). | | ||
| | Stage III | November 27 | Ballots to be sent by email; If you do not receive your ballot by the following day, please email [email protected] | | ||
| | Stage IV | December 13 | Deadline to vote | | ||
| | Stage V | December 19 | Election results announced | | ||
|
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||
| ### Election method | ||
|
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||
| After doing research on various [election software recommended by the | ||
| FLOSS community][7], we have decided to use [bettervoting.com][8]. The | ||
| software is licensed under the AGPLv3, and the system supports | ||
| automatic runoff vote tallying. Our internal research on the system | ||
| can be found here: | ||
| <https://docs.google.com/document/d/1kuXXL-tVgB1Ptu50cTonWtRnAuKmWn1jyKd1qPgqFJY/edit?tab=t.0> | ||
|
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||
| [7]: https://github.com/sugarlabs/elections-research | ||
| [8]: http://bettervoting.com | ||
|
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| Again, we encourage you to take the first step and apply for a ballot | ||
| via our [application form][1], and we look forward to your | ||
| involvement. | ||
|
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| [1]: https://forms.gle/48F6h5wdV6BpSro66 |