planning nyc 2022 logistics

NYC 2022 F2F Logistics Planning

Budget Estimate Overview

• Venue: $12K
• Chairs and tables: ~$1000
• Food:
  • Breakfast: ~$200/day
  • Snacks: ~$300/day
  • Lunch: ~$400/day
  • Dinner: ~$700/day
  • Grocery order for the week: ~$500
• Alcohol:
• Equipment:

Misc Equipment

Buy

• Mosquito netting maybe 30yd x 144in?
• Fun Tak
• Scissors
• Glasses x 2 sets = $14
• Wine glasses x 2 sets = $16
• Flatware x 3 sets = $12
• Repellant Candles x ? = $10-$30

Bring from Home

• Mixing bowls
• Knives
• Stepstool

Bring from Google

• Power strips / extension cords
• A/V equipment???

Rent

• Chairs x 20
• Tables x 10
• https://dmbpartyrentals.com/ (best table + chair combo) or https://www.nyctablerental.com/faq (good tables) or https://www.partyrentalltd.com/ (also rents plates etc. which can fulfill order minimum)

Menu

Breakfast

• Sadelle’s Assorted bagels
• Leon’s plain, veggie, and scallion cream cheese
• Sadelle’s house lox
• Sadelle’s smoked salmon
• Drip Drop Café coffee
• Kerry Gold butter
• Elika to buy / prep:
  • Sliced cucumbers and tomatoes w/ dill, chives, and capers garnish
  • Cucumber, tomato, avocado plate w/ lemon juice and Himalayan salt
  • Scrambled eggs w/ Vermont white cheddar and chives
  • Milk, orange juice, tea

Dinners

• Chow House Chinese
  • Appetizers
    • Cucumber in Garlic Dressing x 2
    • Wood Ear Mushroom w Vinaigrette Sauce x 2
    • Sichuan Pickled Vegetable x 2
    • Cucumber in Spicy and Sour Dressing x 2
    • Scallion Pancakes x 4
    • Hot and Sour Soup
    • Tomato Egg Drop Soup
    • Westlake Beef Soup
    • General Tso Chicken
  • Protein
    • Smoked Tea Duck
    • Braised Fish w/ Broad Bean Sauce
    • Vegetarian Mapo Tofu x 2
    • Sautéed Egg w Tomato
    • Twice Cooked Pork
    • Sautéed Beef/Lamb w/ Cumin
    • Braised Fish in Spicy Chili Broth
    • Whole Fish with Asian Chili
  • Vegetables
    • Eggplant in Garlic Sauce
    • Water Spinach in Fermented Tofu Sauce (if possible)
    • Sautéed Snow Pea Leaves
    • Sautéed Bok Choy
    • Lotus Root
    • Chinese Broccoli with Chili
• Piccola Cucina Estiatorio
• CSSWG Makes Chinese Dumplings
  • Boiled https://whiteoakpastures.com/products/pastured-ground-pork dumplings
  • Boiled vegetarian dumplings
  • Jen-friendly steamed dumplings
  • Dipping sauce
  • Sautéed Yóu Cài with garlic and tamari
  • Sautéed Bok Choy with garlic
  • GF fried rice (if needed)
  • Quick-pickled cucumbers

Lunches

• Breads Bakery and Supermarket
  • Roasted Vegetables
  • Salads
    • Union Square Market Salad
    • Cauliflower Tahini Salad
    • Feta Salad
    • Israeli Salad
  • Mini Sandwiches x 1
  • Spreads
    • Egg Salad
    • Hummus
    • Tuna
    • Baba Ganoush
    • Tzatziki or Labneh
  • Sandwich Fixings
    • Deli cheese (muenster, provalone, pepper jack)
    • Deli meat (mortadella, roast beef, roast turkey, prosciutto)
    • Mayonnaise, mustard, cornichons, pepperoncini
    • Lettuce, tomato
• Westville buffet
  • Vegetables
    • Broccoli
    • Zucchini
    • Sweet Potatoes (sour cream on the side)
    • Garlic Mashed Potatoes
    • Kale
    • Mixed Mushrooms
    • Beats
  • Salads
    • Arugula & Parm
    • ???
  • Proteins (2/3pp)
    • Salmon
    • Shrimp
    • Tofu
    • Steak
• BentOn Japanese bento boxes: 12 pescatarian, 4 vegetarian

Mid-morning Snacks

• Breads Bakery Bread basket
• Breads Bakery Mini quiche

Mid-afternoon Snacks

• Breads Bakery
  • Chocolate babka or cookies
  • GF brownies (Monday only)
  • Veggie platter
• Breads Bakery Baguettes
• Cheese and meat platter
  • Garrotxa (Specialty)
  • Ossau-Iraty (Specialty)
  • Brie (Trader Joe's)
  • Vermont Cheddar (Specialty)
  • Saucisson (Morton Williams)
• Leftover spreads
• Maribelle frozen hot chocolate if it's hot <3

Supermarket Order

Whole Foods

• Drinks
  • Orange Juice (Simple x 3)
  • Whole Milk (Maple Hill x 1)
  • Half n Half
  • Heavy Cream (Organic Valley x 1)
  • Jen's favorite Almond Milk (Elmhurst x 4)
  • Le Croix (pick 3 flavors)
  • Pellegrino (3 cases of cans)
  • Italian Soda (Pellegrino orange?)
  • Lemonade (Simple x 2)
  • Assortment of Teas (Allegro Peppermint, Breakfast, Oolong; Teapigs Lemon Ginger)
• Crackers Etc.
  • Mary's Super Seed Classic (2 boxes)
  • Wasa Gluten Free (1 box)
  • Jen's favorite smoothie add-ins
• Fruit
  • Apples (3lb bag)
  • Oranges (navel, 3lb bag)
  • Bananas (12)
  • Frozen berries mix (32oz x 3)
  • Fresh berries (organic blueberries, strawberries, blackberries, total 3lb)
  • Kiwifruit (x12)
• Vegetables
  • Cucumber (5 organic english)
  • Tomatoes (organic on the vine x 10, heirloom x 4)
  • Dill (1 bunch)
  • Lemons (organic 2lb bag)
  • Chives (1 bunch)
  • Cilantro (1 bunch)
  • Garlic (2 heads)
  • Ginger (>=0.5lb)
• Misc
  • Olive Oil (Bono Val di Marzana)
  • Butter (Kerry Gold, salted)
  • Capers (Jeff's Garden)
  • Mayonnaise (Sir Kensington)
  • Mustard (Maille, fine & coarse)
  • Pepperoncini (Jeff's Garden)
  • Cornichon (1lb)
  • Eggs (dozen, vital farms)
  • Prosciutto (1/2lb)

Specialty

• Pain Quotidien gluten-free loaf (?)
• Sunrise Mart green tea
• Morton Williams
  • Mortadella 1/2lb
  • Deli cheese (munster? provalone? pepper jack?) 1/2lb each
  • Oven Gold turkey 1/2lb
  • roast beef 1/2lb
  • Saucisson (1)
  • Norwegian GF crackers (3 bags)
  • Pain des Fleurs (2 boxes)
  • Fancy Greek Yogurt?
  • Butter
  • Pickles
  • San Pellegrino?
• HMart
  • jiucai
  • napa cabbage
  • rice paper wrappers (bring)
  • dumpling wrappers
  • tamari
  • sesame oil
  • chopsticks
• Cheese shop
  • Garrotxa
  • Vermont white cheddar
  • Ossau-Iraty
  • Brie
• Bring from home
  • Grapeseed oil
  • Salt
  • Pepper
  • Distilled White Vinegar
  • Rice Wine Vinegar
  • Vegannaise
  • Peppermint Tea
• Leon’s (cream cheese on Sunday, bagels every morning)
  • Cream cheese (1lb plain, scallion, veggie, 1/2lb vegan)
  • Bagels (4 plain, 4 everything, 4 sesame, 2 poppyseed, 1 gluten-free)
• Drip Drop (every morning)
  • Coffee x 1 for breakfast (pre-order this the week before)
  • Coffee x 1 for morning break